Passbook Verification Tool

| 17-04-2021
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  1. Passbook Verification Tool Online
  2. Passbook Verification Tool For Quickbooks
  3. Passbook Verification Tool For Mac
  4. Passbook Verification Tool Rental
  5. Passbook Verification Tool App
  6. Passbook Verification Tool Online
  7. Passbook Verification Tool For Windows 10

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You can maintain all the details needed for the issuance of passbook at the Bank parameter and account class level. The details maintained at the Bank parameter and account class level will be used for computing and issuing all on the account.

  1. Impact: All users will be required to change their password when logging in after 8am CST on.
  2. Passbook Verification Tool Package / Exe File: Software Development Centre O/o the Chief Postmaster General Tamilnadu Postal Circle Chennai - 600002.

This chapter contains the following sections:

7.1 New Passbook Issue Details

This section contains the following topics:

7.1.1 Invoking New Passbook Issue Screen

You can invoke the ‘New Passbook Issue’ web branch screen by typing ‘7030’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Account Details

Account

Specify account details. Alternatively, you can select account number from the option list. The list displays all valid account number maintained in the system.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in this User Manual.

Account Description

The system displays the description for the selected account.

Branch

Specify the branch code. Alternatively, you can select branch code from the option list. The list displays all valid branch code maintained in the system.

Customer ID

The system displays the customer ID for the selected account number.

Passbook Details

Passbook Type

If inventory tracking is allowed at bank level then you will be asked to enter the passbook type. The list of values for passbook type selection will be the list of valid stock catalog codes with instrument type as ‘Passbooks’.

Passbook Number

If inventory tracking is allowed at bank level then system will retrieve the next available instrument number based on the passbook type. The retrieved passbook number will be displayed to the user only after the passbook issue is saved.

Note

Passbook issuance is allowed despite the value selected for inventory tracking in bank pa­rameter level.

Status

The system displays the status as ‘active’ or ‘Reissue & Active’.

Charge Account Details

Charge Account

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The system will default the account number from the ‘Account Number’ field. You can amend this value.Specify the charge account, Alternatively, you can select charge account number from the option list. The list displays all the valid charge account number maintained in the system.

On selecting different account values, the system will default Charge Account Branch, Charge Account Description, Charge Customer ID automatically.

Charge Account Description

The system displays the description for the selected charge account number.

Charge Account Branch

The system displays the branch code.

Charge Customer ID

The system displays the charge customer ID for the selected charge account number.

Additional Details

Remarks

Enter a short remark about the passbook issue.

External Reference Number

The system generates and displays the reference number.

Click ‘Populate’ button to view charge and history details of the passbook

The system displays the details of all the passbooks issued for the selected account. The following details are displayed:

  • Passbook Number
  • Issue Date
  • Status
  • Status Description
  • Status Change Date

Passbook details are displayed in descending order based on the date of pass book issuance.

Passbook

7.1.2 Charge Button

Clicking ‘Charge’ button, the following window is displayed. In ‘Charge Details’ window, you can capture details of charges associated with the issuance of a new passbook.

Charge Component

The system displays a short charge description.

Waiver

Check this box if you want to waive charges associated with issuance of new passbook.

Charge Amount

The system computes and displays the charge amount associated with the issuance of passbook. However you can edit it.

Currency

The system displays the currency used. It need not be same as account currency.

Charge in Local Currency

The system displays the charge amount in local currency on successful Issuance of passbook. You cannot modify it.

Exchange Rate

The system displays the applicable exchange rate if the currency used is different from the local currency during SAVE operation. Based on the exchange rate maintained for the cross currency, charge will be calculated and deducted from the customer account. You cannot modify the value..

Account Entries

On saving the operation, the charge amount is liquidated. The below given table indicates the accounting entries for the same.

Dr/Cr Indicator

Accounting Role

Amount Tag

DR

Customer account

CHG_AMT

CR

Charge GL mapped

CHG_AMT

7.2 Passbook Status Change

This section contains the following topic:

7.2.1 Invoking Passbook Status Change Screen

You can invoke the ‘Passbook Status Change’ screen by typing ‘7031’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

External Reference Number

System generates and displays the reference number.

Customer ID

The system displays the Customer ID based on the selected account.

Account Number

Select the account number for which the status has to be modified.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in this User Manual.

Passbook Number

The system displays the latest passbook number issued for the selected account.

Branch Code

The system displays the branch code based on the account selected.

Issue Date

The system displays the date of issue of the passbook.

Status

You can select the status from the adjoining option list. The system defaults the current status of the passbook from account number

Reason

Enter the reason for applying a new passbook.

The History tab gets populated on clicking Populate button.

Refer the section ‘Maintaining Passbook Details’ in the chapter titled ‘Maintaining Passbook’ in this User Manual for details about the ‘Passbook Status Change Screen

Note

On closing the account, the passbook status is automatically changed as Account Closed and no further status changes can be made on the same account.

Modifying the status of the passbook will not impact the Account status of the correspond­ing account.

Printing is allowed only for the open accounts and at least once authorised accounts with passbook facility.

7.3 Passbook Update

This section contains the following topic:

7.3.1 Invoking Passbook Update Screen

You can invoke ‘Passbook Update’ screen by typing ‘7010’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

You can specify the following details:

Account Details

Account

Specify the account number. Alternatively, you can select account number from the option list. The list displays all valid account number maintained in the system.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in this User Manual.

Account Description

The system displays the description for the selected account number.

Branch Code

The system displays the branch code.

Passbook Number

The system displays the passbook number.

Start Line

Specify the start line of the passbook to enter the transaction details.

Previous Balance

The system displays the previous balance in the passbook.

Compression Required

Check this box to modify the defaulted values related to transaction compression.

If this field is checked in ‘Preferences’ button of ‘Account Class Maintenance’ screen, and if the count of unprinted transactions is more than the value maintained in field ‘Limit for Unprinted Transactions’ at Account Class level, then the transaction compression is applicable for the passbook printing and system will auto default values in following fields of passbook update screen :

Compression Start Date

The system displays the compression start date.

Compression End Date

Select the compression end date from the adjoining calendar.

If ‘Compression Required’ field is checked and compression period is specified, the system will aggregate the debit and credit amount separately for the transactions during the compression period and print a single line on passbook along with the closing balance as of the compression end date.

After printing, all the transactions are either printed individually or consolidated will be marked as ‘Printed’ in system. The date printed on the passbook for the compressed entry will be the end date of compression period.

Transaction code maintained for transaction compression at account class level will be printed for compressed entry. All transactions which are printed as part of compressed entry will be tracked under the same line number. For instance, if compressed entry is printed on line number 8 on passbook and there are total 10 transactions which are compressed, system will track all 10 transactions under line number 8.

If Passbook Compression Preferences are not maintained and you try to compress the transaction, the system will display an appropriate error message.

Each time, when transaction compression is done while printing of passbook, the system will generate a unique Compression Reference Number as per the following logic:

  • Compression Reference Number will be 14 character long
  • First 3 characters will be the branch code from which compression is done
  • Next 5 characters will be the date in Julian format
  • Last 6 characters will be the running sequence number

Clicking ‘Default’ button, the system will populate the values in Start Line, Previous Balance, Compression Required, Compression Start Date and Compression End Date.

7.4 Passbook Reprint

This section contains the following topic:

7.4.1 Invoking Passbook Reprint Screen

You can invoke the ‘Passbook Reprint’ screen by typing ‘7011’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

You can specify the following details:

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Account

Specify the account number for which passbook needs to be re-printed. Alternatively, you can also select the account number from the option list. The list displays all valid account numbers maintained in the system.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in this User Manual.

Account Description

The system displays the description for the selected account number.

Account Branch

The system displays the branch code.

Account Currency

The system displays the currency details for the selected account number.

Reprint Basis

Select the reprinting basis. The options are as follows:

  • Reprinting Based on Transactions
  • Reprinting Based on Date

Reprinting Based on Transactions

No Of Transaction

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Specify the number of transactions to be re printed.

This field is enabled only if you have selected ‘Reprinting Based on Transactions’ in ‘Reprint Basis’ field.

The system will mark the last x number of printed transactions as unprinted. For instance, if you input 10 number of transactions to be reprinted, the system will mark latest 10 printed transactions as unprinted.

Reprinting Based on Date

From Date

Specify the start date of date range for which passbook needs to be re-printed.

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The system will mark the transactions unprinted for the entered period. If there is no transaction during that period, the system will display an error message.

From date cannot be a future date, it cannot be less than the account opening date

To Date

The system displays the end date of date range for which passbook needs to be re-printed.

The system will default the current system date in this field.

This field is enabled only if you have selected ‘Reprinting Based on Date’ in ‘Reprint Basis’ field.

After saving, you can print the transactions including the transactions which are marked unprinted using reprint option using ‘Passbook Update’ screen. In this screen, the system will automatically start printing the transactions which are marked as unprinted using the reprinting option.

7.5 Passbook Compressed Transactions

This section contains the following topic:

7.5.1 Invoking Passbook Compressed Transactions Screen

You can view the details of transactions which are compressed/consolidated as part of compressed entry using ‘Passbook Compressed Transactions’ screen. You can invoke this screen by typing ‘ACDCMPTR’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

You can specify the following details:

Query Criteria

Account Number

Specify the CASA Account number for which compressed entry to be enquired. Alternatively, you can select the account number from the option list. The list displays all valid account numbers maintained in the system.

Account Description

The system displays the description for the selected account number,

Compression Ref Number

Specify compression reference number which is to be enquired.

Account Branch

The system displays the branch code for the selected account number.

Account Currency

The system displays the currency details for the selected account number,

Clicking ‘Execute Query’ button after entering the necessary values, the system displays the following details:

Compression Details

  • Number of Credit Transactions which are compressed under that particular compression reference number
  • Number of debit transactions which are compressed under that particular compression reference number
  • User ID of user who has compressed the transactions
  • Total amount of amount deposited under that particular compression reference number
  • Total amount withdrawn under that particular compression reference number
  • Date on which compression was done

Transaction Details

  • Date of Transaction which is compressed under that particular Compression Reference Number
  • Transaction Reference number of transaction which is compressed under that particular Compression Reference Number
  • Transaction Code
  • Description of transaction code
  • Withdrawals
  • Deposits

7.6 Passbook Reports

This section contains the following topic:

7.6.1 Invoking Passbook Reports

You can invoke the ‘Passbook details’ screen by typing ‘CARPASBK’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Branch Code

  • The system defaults the branch code as current branch code.

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Account

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  • Select the account from the adjoining option list .It displays all active account numbers for which at least one passbook has been issued.
  • Based on the selected account following details get displayed:
  • Account Description
  • Passbook Number
  • Status
  • To create report the following report related parameters need to be selected:
  • Report Format
  • Report Output
  • PrinterAt
  • Printer

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Click Ok to generate the passbook report based on the given parameters.